Timeline for registration

 

Abstract submission

1 June 2018

Acceptance notification

30 June 2018

Early-bird registration

15 July 2018

Registration deadline

15 Aug 2018

Conference

12-14 Sep 2018

 

Registration fees

MC Member fee

€ 100.00

Early-bird fee

€ 180.00

Regular fee

€ 210.00

Excursion

€ 40.00

Accompanying person

€ 60.00

 

The conference fee covers: admission to all scientific sessions, book of abstracts, lunches, coffee breaks, food and beverage at the poster session and the conference dinner. The accompanying person is eligible to join the evening program on Wednesday and Thursday (Poster session, Conference dinner), and can also register for the excursion.The excursion fee is EUR 40 (additionally to the conference registration fee).

Mode of payment is bank transfer. The online registration form will provide you with bank account details. Fees must be paid in EURO. The invoice will be issued within a week after registration. The fees are payable within 14 days following the receipt of an invoice. Bank charges have to be paid by the participant. Upon receipt of payment, a proof of payment will be sent to the participant by e-mail.

Online registration will open in March.

  Registration procedure

Step 1: Send abstract (max 400 words) for oral or poster presentation to This email address is being protected from spambots. You need JavaScript enabled to view it.

Please state your presentation type preference: oral presentation or poster.

acceptance notification comes by email end of June

Step 2: Fill in registration form on our nnext website

registration confirmation with invoice comes by email

Step 3: Pay the registration fee

payment confirmation comes by email

        

 

  Abstract submission

The Organising Committee invites interested participants to submit abstracts for talks and posters on all subjects related to non-native tree species primarily in European forests. If non-European studies shall be presented, they must aid the general understanding of risks and opportunities of non-native tree species.

All abstracts must be written in English and should be submitted in Rich Text Format (RTF) or MSWord by email to the organiser (This email address is being protected from spambots. You need JavaScript enabled to view it.). Please state your presentation type preference: oral or poster. The file name should have the following pattern: last name_first name_ first four words of the title.doc (or .rtf). Maximum length of an abstract is 400 words, not counting the title, authors and affiliations, and no figures or tables are allowed. The Scientific Committee will decide whether your contribution is accepted as an oral/poster presentation. An emphasis will be put on presentations by Early Career Investigators, gender balance and geographical distribution according to the COST rules. All accepted abstracts will be published in the book of abstracts. Deadline for abstracts is 1 June 2018.

Authors will get notification of acceptance by 30 June 2018.

                                 

  Guidelines for regular presentations

Language: The official conference language is English. All posters and talks must be presented in English. This also applies to the text in poster, including legends and charts.

Length of presentation: Regular presentations are scheduled for a total of 20 minutes (15 min for the presenter and 5 min for Q & A).

Presentation software: For oral presentation slide shows, please use Microsoft PowerPoint (.pps; .ppsx). We advise you to save your presentation also as *.pdf.

Font size: Since presentations will be projected in large rooms, please choose big fonts in the texts, including legends of figures or charts.

Naming your presentation file: Name your presentation file according to: last name_first name_ first four words of the title. Please use only letters and numbers; no dashes, periods, slashes, etc.

Delivering your presentation: The presentation file shall be delivered upon on-site registration at the registration desk. Please have your presentation stored on two separate USB sticks, just in case.

NNEXT and COST logo. If your presentation is based upon work from our NNEXT COST Action, please add the conference logo as well as the new COST logo and EU emblem + text "Funded by the Horizon 2020 Framework Programme of the European Union". You can download and check the correct use of the COST logo and EU emblem on the COST website: http://www.cost.eu/media/dissemination-corporate-identity.

                                   

  Guidelines for posters

Language: The official conference language is English. All posters and talks must be presented in English. This also applies to the text in poster, including legends and charts.

Poster format and size: Your poster must be presented in one paper sheet with a portrait/vertical format, which should not exceed A0 (84.1 x 118.9 cm = 33.1 in × 46.8 in) or be less than A1 (59.4 x 84.1 cm = 23.4 in x 33.1 in).

NNEXT and COST logo. If your poster is based upon work from our NNEXT COST Action, please acknowledge COST through: the new COST logo, EU emblem + text "Funded by the Horizon 2020 Framework Programme of the European Union" and a reference to the COST website. You can download the COST logo and EU emblem from the COST website: http://www.cost.eu/media/dissemination-corporate-identity.

 

  Cancellation policy

Cancellation

Cancellation fee

Till 30.08.2018

20 €

30.08. - 10.09.2018

50 €

No shows

No refund of the registration fee

Refunds minus a 20€ cancellation fee will be given for cancellations received prior to 30th August 2018. For cancellations between 30th August and 10th September 2018 BOKU has to charge a cancellation fee of 50 €. Refunds will not be granted for no-shows (registrants who do not attend the conference with no prior notice of cancellation sent per e-mail).

Cancellation requests must be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. (Subject: “Cancellation request”) with the registrant’s name, email address, amount paid and bank account details (IBAN and SWIFT). A bank transfer will be made to the payee nominated account after the conference. All bank charges and commissions must be paid by the registrant.